Is the Administrative Assistant role on-site?

Yes — this role is on-site at the client's Akron, OH location, five days per week. The client's culture and delivery cadence are calibrated around in-person collaboration for this position. Relocation support may be available for the right candidate; the recruiter will confirm during your calibration call.

Is this a contract or full-time role?

This is a contract opportunity on ApTask's payroll. If selected, you will be employed by ApTask and will receive a W-2 for the duration of your assignment. During your engagement, you will be eligible for subsidized benefits, including medical, dental, vision insurance, a 401(k) plan, commuter benefits, and state-mandated paid sick leave. Your pay cycle (weekly or biweekly, as applicable) will be confirmed at the time of your offer. You'll also have a dedicated ApTask recruiter as your single point of contact throughout your assignment, providing ongoing support from onboarding through completion. Many of our contract opportunities are extended or converted to permanent positions based on business needs and performance. Your recruiter can share the client's historical extension and conversion trends during the interview process. Benefits, assignment duration, extension, conversion opportunities, and eligibility are subject to client requirements, business needs, and applicable plan terms.

What is the compensation for this role?

The compensation for this Administrative Assistant role is calibrated to market for Akron, OH and the specific experience level the client is targeting. Where you land depends on validated years of experience, the depth of your stack match, and — for contract engagements — the bill-rate the client has locked in for this requisition. The recruiter will discuss the exact number during your calibration call.

How quickly does the interview process move?

If your profile is a fit for this role, you can expect the recruiter's first call within one business day. From there, interview cadence depends on the client's hiring-manager and panel availability. Total time from submission to signed offer varies by client — pre-verified profiles and calibrated submissions cut the noise, but the pace of interviews is driven by the client, not us.

OnsitecontractorReq 26-02781Posted 2 days ago

Administrative Assistant

Contract role in Akron, OH. Onsite engagement, matched and submitted by an ApTask vertical recruiter.

Location: Akron, OH · Onsite
Compensation: Compensation discussed at interview

Talk to a recruiter

Your résumé routes to the vertical recruiter who owns this requisition. Identity-verified profile, never resold or syndicated.

About the role

About Client:
Client is an electric utility company. It has become one of the largest investor-owned electric systems in the United States. It operates a diverse portfolio of power plants, including nuclear, coal, natural gas, and renewable energy facilities.

Rate:

Job Description:

We are seeking a highly experienced Administrative Coordinator to support our Talent Acquisition team at our Akron, Ohio headquarters. This role is critical to ensuring accurate, compliant, and efficient recruiting operations while delivering excellent service to candidates, recruiters, and internal partners.

Key Responsibilities:

Provide advanced administrative and coordination support to the Talent Acquisition team, including recruiters and leadership including the creation of requisitions.
Coordinate background screening, drug testing, and pre-employment testing, ensuring compliance and accurate results verification.
Manage interview scheduling and candidate travel arrangements using Concur.
Maintain and update recruiting content on shared Talent Acquisition SharePoint site.
Manage internal and external recruiting mailboxes with professionalism and sound judgment.
Partner with recruiters to prepare, proof, and distribute employment offer letters.
Process invoices, coordinate travel, and support day-to-day administrative needs for Recruiting leadership.
Maintain strict confidentiality and proactively identify process improvements.
As needed, coordinate interviews across multiple time zones, including phone, virtual, and in-person meetings.
Serve as the primary point of contact for candidates and stakeholders on pre-employment processes, providing timely updates and maintaining professional communication.
Update and maintain pre-employment tracking in Empower to ensure data accuracy and compliance.
Assist Hiring Managers with any pre-boarding questions and provide the necessary information for equipment ordering and HM pre-onboarding tasks.

Qualifications:

High school diploma or GED required.
Minimum of 3 years of relevant work experience in an administrative or coordinator role.
Strong written and verbal communication skills.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Experience handling confidential information in a fast-paced environment.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Excellent interpersonal, teamwork, and customer service skills.

Preferred Qualifications:

Experience with SharePoint content maintenance.
Knowledge of recruiting processes or Applicant Tracking Systems; Oracle Recruiting Cloud preferred.

Please note that ApTask offers subsidized insurance coverage to our employees.

About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at [email protected].

Applicant Consent:
By submitting your application, you agree to ApTask's (www.aptask.com) Terms of Use and Privacy Policy, and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-355-8000 or [email protected]. Message frequency may vary. Msg & data rates may apply

About operations at ApTask

What this vertical looks like inside ApTask.

Operations roles at ApTask cover program management, PMO, business analysis, transformation, and change-management positions across enterprise clients. We place operators who translate strategy into delivery — PMPs, Scrum Masters, agile coaches, Six Sigma black belts, and change-management practitioners certified in Prosci or the client's preferred framework. Candidates are validated against the specific enterprise tooling the client runs (ServiceNow, Jira Portfolio, Clarity, Planview) and their prior track record in comparable-scale programs, not generic delivery experience.

How it works

What happens after you apply.

1. Verified profile
Submit your résumé and complete the ApTask identity + skills verification. We check right-to-work, background, and technical calibration once — never resell or re-verify — so future roles surface faster.
2. Recruiter calibration call
Within one business day, the recruiter who owns this requisition reviews your profile against the client's specific stack, arrangement, and start-date requirements. You'll hear back either way — no ghosting.
3. Client interview
If your profile is a fit, we present you to the hiring team. Most clients run 2-3 interview stages: hiring-manager screen, technical panel, and final. We prep you with the exact scorecard criteria before each round.
4. Offer + onboarding
On acceptance, you onboard W-2 with ApTask (contract) or direct-hire with the client (per role type). Benefits, payroll, and timesheets run through us. Your recruiter stays your point of contact for the length of the engagement.

Frequently asked

Questions candidates ask about this role.

Is the Administrative Assistant role on-site?: Yes — this role is on-site at the client's Akron, OH location, five days per week. The client's culture and delivery cadence are calibrated around in-person collaboration for this position. Relocation support may be available for the right candidate; the recruiter will confirm during your calibration call.
Is this a contract or full-time role?: This is a contract opportunity on ApTask's payroll. If selected, you will be employed by ApTask and will receive a W-2 for the duration of your assignment. During your engagement, you will be eligible for subsidized benefits, including medical, dental, vision insurance, a 401(k) plan, commuter benefits, and state-mandated paid sick leave. Your pay cycle (weekly or biweekly, as applicable) will be confirmed at the time of your offer. You'll also have a dedicated ApTask recruiter as your single point of contact throughout your assignment, providing ongoing support from onboarding through completion. Many of our contract opportunities are extended or converted to permanent positions based on business needs and performance. Your recruiter can share the client's historical extension and conversion trends during the interview process. Benefits, assignment duration, extension, conversion opportunities, and eligibility are subject to client requirements, business needs, and applicable plan terms.
What is the compensation for this role?: The compensation for this Administrative Assistant role is calibrated to market for Akron, OH and the specific experience level the client is targeting. Where you land depends on validated years of experience, the depth of your stack match, and — for contract engagements — the bill-rate the client has locked in for this requisition. The recruiter will discuss the exact number during your calibration call.
How quickly does the interview process move?

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