Site Operations Coordinator

About the role

About Client: The Client is a multinational power management company. It has grown to become a global leader in providing electrical, hydraulic, and mechanical power solutions for a wide range of industries. The company's products and services are designed to improve energy efficiency, enhance safety, and enable sustainable solutions for its customers. Client operates in various sectors, including electrical systems and components, power distribution and control, vehicle and aerospace solutions, hydraulic systems and components, and industrial automation.

Rate: $23.50/Hr

Job Description:

• The Site Operations Coordinator provides administrative and operational support to site leadership and the Human Resources team.
• This position coordinates employee-facing HR support, first-day onboarding logistics, employee records, plant communications, engagement initiatives, reimbursements, and site activities that contribute to an effective employee experience and efficient plant operations.
• This position will report functionally to the Human Resources Manager. In this function, you will: Employee Engagement, Communications & Plant Coordination
• Coordinate employee engagement activities, plant events, recognition programs, wellness initiatives, and related vendor or supply needs.
• Prepare and distribute employee announcements, plant communications, digital signage, flyers, presentations, surveys, and feedback materials.
• Manage calendars, meeting logistics, materials, and room arrangements for site leadership.
• Coordinate customers, vendors, contractors, auditors, and corporate visitors, including schedules, tours, rooms, meals, access, and safety requirements.
• Provide administrative support for HR processes, including preparing documents, maintaining confidential records, scheduling meetings, processing employee reimbursements, and coordinating follow-up activities.
• Serve as a first point of contact for routine employee questions and connect employees with the appropriate HR resource when additional support is needed.
• Support HR projects, process improvements, and digital tools that improve efficiency, record accuracy, and employee service. Onboarding Support
• Coordinate first-day onboarding logistics for new hires, rehires, transfers, and contingent workers, including creating employee badges, collecting required first-day paperwork, booking orientation rooms, and preparing schedules and materials.
• Provide day-of coordination for New Hire Orientation by directing new hires to the correct rooms and confirming that new hires and scheduled speakers arrive on time and at the correct locations. Workforce Records & Timekeeping Support
• Maintain accurate employee files, organizational charts, contact lists, and assigned departmental records.
• Assist with timekeeping and payroll-readiness activities by identifying missing or inaccurate entries and coordinating timely follow-up.
• Prepare routine HR and workforce reports using Excel and Microsoft 365 tools, including lookups, pivot tables, filters, and basic data analysis. Qualifications:
• High School Diploma or GED equivalent is required. One of the following is required:
• Minimum of two years of experience at the client; or
• Minimum of three years of experience in human resources support, onboarding coordination, employee services, administrative support, or a related role.
• Experience using Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience maintaining detailed records, coordinating schedules, and managing multiple priorities.
• The client will not consider applicants for employment immigration sponsorship or support for this position. This means that the client will not support any CPT, OPT, or STEM OPT plans, F-1 to H-1B, H-1B cap registration, O-1, E-3, TN status, I-485 job portability, etc.
• No relocation benefit is being offered for this position. Only candidates within a 50-mile radius of the work location will be considered. Active-Duty Military Service member candidates are exempt from the geographical area limitation. Preferred Qualifications:
• Experience supporting onboarding, employee records, timekeeping, reimbursements, or other employee-service processes.
• Experience coordinating employee events, recognition programs, communications, surveys, or engagement activities.
• Experience with an HR information system, timekeeping system, expense reimbursement system, or document management platform.
• Experience creating reports, trackers, dashboards, presentations, or employee communications.
• Experience working in a manufacturing, production, or other fast-paced environment. Skills:
• Highly organized, with the ability to manage multiple priorities, deadlines, schedules, and detailed information.
• Strong attention to detail and commitment to data accuracy, record integrity, and confidentiality.
• Strong written and verbal communication skills, with the ability to interact professionally with applicants, employees, leaders, visitors, and external partners.
• Ability to research issues, exercise sound judgment, take ownership, and independently move work toward resolution or escalate barriers appropriately.
• Ability to anticipate needs, follow through on commitments, and communicate progress clearly.
• Ability to work effectively with employees and leaders at all levels in a production environment.
• Ability to work overtime or support other shifts as business needs require.

Please note that ApTask offers subsidized insurance coverage to our employees.

About ApTask: ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

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About operations at ApTask

Operations roles at ApTask cover program management, PMO, business analysis, transformation, and change-management positions across enterprise clients. We place operators who translate strategy into delivery — PMPs, Scrum Masters, agile coaches, Six Sigma black belts, and change-management practitioners certified in Prosci or the client's preferred framework. Candidates are validated against the specific enterprise tooling the client runs (ServiceNow, Jira Portfolio, Clarity, Planview) and their prior track record in comparable-scale programs, not generic delivery experience.