Administrative Assistant

About the role

Day-to-day: Manage office supplies, coffee station, and copier inventory; coordinate meetings, travel, and events for leadership; process expense reports; support HR activities and employee engagement

You'll bring: Minimum 3 years administrative assistant, executive assistant, office coordinator, or customer support experience; Associate degree or higher in Office Administration or Business Administration; proficiency with Microsoft Office Suite

Good fit if: Strong organizational and time management skills; ability to manage multiple priorities independently; excellent communication and interpersonal skills; experience with project management software or basic accounting software

Generated from the recruiter description below. The full posting is the source of truth — always read it before applying.

About Client:
The Client is a multinational power management company. It has grown to become a global leader in providing electrical, hydraulic, and mechanical power solutions for a wide range of industries.
The company's products and services are designed to improve energy efficiency, enhance safety, and enable sustainable solutions for its customers. Client operates in various sectors, including electrical systems and components, power distribution and control, vehicle and aerospace solutions, hydraulic systems and components, and industrial automation.

Rate: $21.71/Hr

Job Description:

• Provide temporary executive and office administrative support for the Division leadership team.
• This role is responsible for office operations, meeting and event coordination, travel support, expense reporting, supply management, and general administrative assistance to ensure smooth day-to-day business operations.
• Responsibilities include supporting leadership activities, coordinating with internal teams and vendors, and maintaining office resources and supplies.

Key Responsibilities:

• Manage coffee station inventory and ordering.
• Manage office and meeting supply inventory and ordering.
• Maintain copier toner inventory and coordinate supply replenishment.
• Order and coordinate Habitat for Humanity lunches and related volunteer event support.
• Provide meeting logistics support, including room reservations, catering, and event coordination.
• Provide administrative support for Division leadership.
• Organize travel logistics for leadership.
• Complete and process expense reports, including P-Card, Client, and leadership expenses.
• Organize leadership team meetings and coordinate related communications.
• Support employee engagement, HR-related activities, office events, and holiday functions as needed.
• Utilize company systems, tools, and processes to support daily operations and administrative activities.

Basic Qualifications:

• Minimum 3 years of Administrative assistant, executive assistant, office coordinator, or customer support experience.
• Associate degree or higher in Office Administration, Business Administration, or related field from an accredited institution

Preferred Qualifications:

• Strong organizational and time management skills
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Ability to manage multiple priorities and work independently.
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of staff
• Attention to detail and accuracy in document preparation and data management Ability to handle confidential information with discretion and professionalism

Preferred Skills:

• Certification in Office Administration or related field Experience with project management software (e.g., Microsoft Project, Asana)
• Knowledge of office equipment operation and maintenance Familiarity with basic accounting principles and software (e.g., QuickBooks)
• Ability to adapt quickly to new technologies and software applications

Please note that ApTask offers subsidized insurance coverage to our employees.

About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at compliance@aptask.com.

Applicant Consent:
By submitting your application, you agree to ApTask's (https://aptask.com) Terms of Use and Privacy Policy, and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-355-8000 or help@aptask.com. Message frequency may vary. Msg & data rates may apply.

About operations at ApTask

Operations roles at ApTask cover program management, PMO, business analysis, transformation, and change-management positions across enterprise clients. We place operators who translate strategy into delivery — PMPs, Scrum Masters, agile coaches, Six Sigma black belts, and change-management practitioners certified in Prosci or the client's preferred framework. Candidates are validated against the specific enterprise tooling the client runs (ServiceNow, Jira Portfolio, Clarity, Planview) and their prior track record in comparable-scale programs, not generic delivery experience.